Job Details
Are you looking for an opportunity to join a local, growing company? Penn State Construction is seeking an experienced Office Manager who will thrive in our fast-paced environment and will effectively and efficiently coordinate office operations while providing excellent customer service to both external and internal clients.
Our Office Manager will take the lead in performing a variety of administrative tasks every day that aid in moving the company forward. The successful candidate is someone with a proficiency in QuickBooks and an ability to switch seamlessly between tasks when necessary. We are looking for someone who is motivated, works well with other people, and wants to be part of a great company that promotes personal growth and a corporate family atmosphere.
Job Type: Full-time
Experience:
• Minimum 2 years’ experience as a bookkeeper
• AA Degree or Accounting Certification preferred
• Great verbal, written, and organizational skills
• Detail oriented and high level of accuracy
• Ability to prioritize work and meet deadlines
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, and Outlook)
• Proficient in QuickBooks
• Work well independently and with others
Job Duties:
• Accounts Receivable – prepare monthly contract billings using AIA document processing software
• Subcontracts – insurance verification, contract proofreading and preparation for general contractors and subcontractors
• Ledger Management – Daily cash receipts and account reconciliation
• Payroll Management – Weekly payroll entry for 35 employees
• General Office Support – Filing, correspondence, HR Maintenance, Create & maintain spreadsheets
• Monthly and Quarterly Financial Report Preparation
