Office Manager

Posted by Black Dirt Farm
Greensboro Bend, VT
January 24, 2023

Job Details

Full Job Description

Black Dirt Farm is an innovative and integrated agroecological farm in Stananrd, VT. We collect discarded food from off of the farm, which then kicks of a series of integrated enterprises on the farm, including raising laying hens for eggs and meat, making compost and worm castings, and growing crops. Black Dirt Farm is committed to cultivating a thriving work culture in addition to a thriving farm system, and aspires to create a work environment that draws on the unique capacities and experiences of each person. Working here requires individuals to be equally committed to these outcomes as well. For more information, please visit our website www.blackdirtfarm.com/employment

Our growing farm is looking for a highly organized and responsible Office Manager to manage the administrative functions of the farm. The Office Manager role is central to the farm’s operations, ensuring products are sold, customer needs are met, and financial and other records are well-managed. The Office Manager role includes his role includes a variety of tasks, including bookkeeping, overseeing sales and farm marketing, outreach management, payroll and human services, new customer development, distribution, packaging management and procurement, and customer support for all of the farm’s enterprises, products and services.. This leadership role requires exceptional time and task management, as well as familiarity with standard book keeping practices, and has the potential to grow into a Business Manager role. Please visit our website for more details.

The Office Manager handles administrative tasks, including state and solid waste district reporting and licensing, maintenance of collection schedules, QuickBooks data entry, invoicing, deposits, AP/AR, and other related miscellaneous tasks.

As a growing business, there are new projects that come up and this person will help coordinate with other staff to figure out solutions and implement new systems and processes to improve efficiency and provide more insight on how the organization is functioning. The Office Manager must manage their own time effectively to strike a balance between routine and project-based tasks, while ensuring that less frequent routine tasks are executed effectively. Growth opportunities available.

Responsibilities:

Bookkeeping & Financial Oversight

  • Manage QuickBooks – weekly expense/income entries, credits, invoices, and maintain tidiness of books etc.
  • Keep organized financial records.
  • Invoicing, timely payment of bills, and accounts receivable follow up.
  • Prepare and make deposits; oversee bank transfers as needed.
  • Process weekly payroll.
  • Complete all EOY paperwork for W2 employees and 1099 Independent Contractors.
  • Maintain cash flow projections and provide reports.
  • Work with Business Manager and Owner to develop annual budget.
  • Generate monthly financial reports and other reports as needed.
  • Work with Business Manager to track class metrics throughout the year.
  • Seek out funding opportunities and help with completing applications.

Customers, Sales, and Distribution –

  • Oversee sales and customer management for all farm enterprises, including developing new accounts
  • Support existing customers and outreach as needed to onboard new customers.
  • Communications about changes in schedule, delivery updates, seasonal changes, etc.
  • Coordinate weekly orders for all farm enterprises
  • Sales of farm products
  • Coordinating Distribution and Shipping
  • Maintain customer information
  • Update website as needed
  • Create social media posts and Mail chimp email campaigns

Route Management

  • Update weekly service schedules.
  • Communicate regularly with existing food scrap collection customers.
  • Coordinate seasonal and holiday schedule adjustments.
  • Help food scrap collection customers prevent contamination of food scraps through employee trainings, education, and customer communications.
  • Outreach to new route customers including calls, site visits, and other outreach efforts.
  • Onboarding new customers, including contract signing and any required supporting documentation.
  • Train new food scrap generators.
  • Complete annual District and State Registration and monthly reporting requirements.
  • Complete semi-annual bids for state and corporate accounts.
  • Create EOY posters for all generators.

Job Type: Full-time

Pay: $19.00 – $21.00 per hour

Benefits:

  • Employee discount
  • Flexible schedule
  • Paid time off
  • Professional development assistance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Greensboro Bend, VT 05842: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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