In summary the Secretary/ Weighmaster shall report to the Financial Manager as the source of instruction, perform secretarial, clerical tasks and receptionist duties at the NTSWA Central Office, and shall assist in the Scale house as needed and/ or assigned. It is intended that there will be some overlap of jobs within the Central Office.
The responsibilities of the Secretary include but are not limited to the following:
Handle Central Office and site specific telephone calls.
Maintain Central Office file system.
Serve as a customer Liaison, being able to answer questions about the Landfill and it’s operations as well as assisting to seek out new customers.
Collect and distribute mail and maintain the mail log.
Prepare type and proofread all office correspondence, grant packages, bid specifications, monthly meeting packets, and special reports
Handle news releases and advertising.
Learn and serve as a back- up for DEP compliance and regulatory information that may be requested by customers
Responsible for placing order of lunch on Friday and pick up if necessary.
Set up and coordinate Fed-Ex, UPS, and US Mail packages and shipments.
Assist in maintaining residual waste files and notifications in conjunction with the Environmental Regulatory Compliance Manager.
Obtain and Maintain current weight master license and be able to handle scale house incoming/ outgoing traffic, make change, daily deposit and traffic records.
Be knowledgeable of Recycling Operations and job of Recycling Clerk.
Be able to perform Weighmaster duties in a fast paced environment with accuracy.
Able to assist customers in placing service orders for roll-off container, rear load pick- ups, trash pick-up, special clean-ups, tire disposal, ect. Keeping the Operations Manger aware of all needed information.
Maintain the reception area to project a clean, organized and professional image.
Assist Accounting department as needed.
Other duties as assigned by the Financial Manager, Operations Manager, and Executive Director.
This is a full time position with benefits available after a 90 day probationary period. Good computer and customer service skills are required for this position. Strong organizational skills and the ability to follow through on tasks are essential qualities for the successful candidate.