Performs clerical and administrative tasks; serves as a receptionist, opens and maintains files, schedules, and does related work as required. The administrative work of this class is performed in accordance with a prescribed routine. This position performs basic administrative duties with increasing levels of skill and initiative.
DISTINGUISHING FEATURES of the CLASS:
Position in this class involves updating financial data and other case information on support cases. Deals with complex cases. Answering phones and taking messages and keep the Warden’s schedule up to date.
Prepares letters, schedules, memoranda, reports, and other materials;
Accepts and performs initial checks of inmate visitors;
Sorts, indexes and files materials alphabetically, numerically or by other classification;
Serves as a receptionist, directing callers to the proper person or office;
Operates a computer terminal, adding machine, fax, copier and scanner or other office machines;
Opens, distributes and processes mail;
Opens and maintains files;
Maintains and updates the inmate visitation schedule;
Orders supplies for the office;
Submits all paperwork for newly hired employees;
Submits paperwork for employee benefit changes;
Maintains inmate visitation lists;
Assists other administrative staff as needed and for relief factor;
Performs other duties as assigned
PHYSICAL AND MENTAL REQUIREMENTS:
Must have the ability to record, convey, and present information, explain procedures, and follow instructions;
Must be able to sit for long periods of time with frequent periods of standing, walking, and occasional twisting, reaching, pulling, and pushing required for obtaining files, doing inspections or other job duties;
Dexterity requirements range from simple to complex movements of fingers/hands, legs/feet, or torso to carry out job duties;
Sedentary work with occasional lifting, 15-20 pounds;
Must demonstrate emotional stability;
Ability to cope with physical and mental stress of the position;
Must be able to pay close attention to detail and concentrate on work.
REQUIRED KNOWLEDGE, SKILLS and ABILITIES:
Some knowledge of office terminology, procedures and equipment, and of business arithmetic and English; knowledge of word processing and computer software; ability to learn new computer programs; ability to understand and follow oral and written directions; ability to multi-task; ability to get along well with others; ability to write legibly; clerical aptitude; accuracy; mental alertness; tact and courtesy. The Administrative Clerk must be both willing and able to keep information completely confidential.
MINIMUM EXPERIENCE and TRAINING:
Completion of a high school diploma or GED certificate, including or supplemented by courses in office technology; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Benefits: Medical, dental, vision, retirement, long & short term disability, vacation, sick time and holidays